Executive Assistant to Chief Executive Officer at eTech

Position: Executive Assistant to Chief Executive Officer

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Job Summary/Basic Function:

An Executive Assistant provides comprehensive administrative support to high-ranking officials by organizing schedules, attending meetings, managing correspondence, and performing various administrative tasks. The ideal candidate will possess excellent time-management and organizational skills, proficiency in office software, and a strong understanding of business administration.

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Duties & Responsibilities:

• Provide administrative assistance and secretarial services to the Executive Director.
• Take and transcribe oral dictation and type complex correspondence, articles, reports, and minutes with high proficiency and accuracy.
• Sort mail and maintain control over incoming and outgoing correspondence; review for the Executive Director’s signature.
• Screen visitors, clarify issues, and schedule appointments considering the Executive Director’s workload.
• Arrange staff and higher-level meetings, gather materials, and take minutes as required.
• Compose letters, correspondence, and reports of a complex nature for review and approval by the Executive Director.
• Maintain files of correspondence and other materials, often of a confidential nature.
• Direct incoming routine letters to the concerned offices for action and issue approved ones as required.
• Locate and extract information from files and conduct follow-ups on pending items.
• Answer and screen telephone calls, take messages, and refer callers to the Executive Director or other appropriate staff.
• Study, initiate, and recommend ways to improve working methods and efficiency.

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Additional Skills:

• Excellent time management and ability to multi-task and prioritize work.
• Proven communication and interpersonal skills.
• Attention to detail and problem-solving skills.
• Flexibility and adaptability.
• Strong computer skills – database management.
• Excellent organizational and planning skills.
• Proficiency in the English language is essential.

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Qualification:

• Education: Bachelor’s degree in Secretarial Science & Office Management, Management, or related field of study.
• Experience: Minimum of four years of relevant work experience in office administration. Public Relationship management experience is preferable.

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Term of Employment: Permanent

Number Required: One

What We Offer:

• Attractive salary.
• Exciting work environment.
• Capacity building opportunities.
• Opportunity to work with highly skilled international experts and be part of a team that provides high-quality services and products.
• A great professional career path towards excellence.

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How to Apply:

Please submit your application to Apply here.