Job Vacancy at Green Mark Herbs PLC

Position: Admin Assistant/Head Office

Job Summary:

The Admin Assistant is responsible for maintaining petty cash, handling travel arrangements, making insurance payments, and performing various clerical and secretarial duties.

Responsibilities and Tasks:

Effect authorized payments, including salaries and petty cash.
Ensure salaries are paid to the appropriate staff.
Confirm petty cash payment vouchers and supporting documents are complete before making payments.
Maintain petty cash and request replenishment when it reaches the minimum limit.
Keep a petty cash register book and update it daily.
Ensure the total of petty cash vouchers and cash on hand equals the petty cash fund at any time.
Ensure suspense/advance payments are cleared upon the completion of activities.
Type correspondences, letters, and reports.
Plan and schedule meetings, and take minutes.
Order office utilities and supplies.
Receive vacancy applications and file them in different categories.
Keep time attendance and other records of employees, and compile personnel-related data for periodic reporting.
Receive, screen, and transfer local and international telephone calls, mail, and fax.
Assist with the placement of calls.
Follow up and ensure timely payment of insurance premiums and collection of insurance claims.
Prepare and update cash position balance of bank accounts on a daily basis.
Operate office equipment and machines.
Receive and process incoming and outgoing letters.
Meet clients and visitors, guiding them to the concerned officer.
File and take care of all reports and documents of the company.
Draft letters and reports.
Perform any other relevant duties assigned by the Finance and Administration Manager.