Job Vacancy Announcement at U.S. Agency for International Development (USAID) Ethiopia

Position: Administrative Assistant

Solicitation No.: 72066324R10021
Location: US Embassy, Entoto Road, Addis Ababa, Ethiopia
Salary Range: $11,575 – $20,839 yearly (equivalent to FSN-7)
Employment Duration: Five (5) years (initially from March 9, 2025, to March 8, 2030)
Application Deadline: November 24, 2024, at 11:59 p.m. EAT
Eligible Applicants: Ethiopian citizens or individuals lawfully residing in Ethiopia

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Job Summary

The Administrative Assistant will serve as the primary administrative support for the Office Chief and will coordinate office operations independently. This role includes managing communications, maintaining the office calendar, coordinating with internal and external partners, and handling mail and document management.

Responsibilities:

1. Customer Service: Act as the primary contact for office inquiries and coordination with Mission staff, contractors, host-government officials, and other stakeholders.
2. Communication & Scheduling: Manage calls, emails, scheduling, visitor arrangements, and provide administrative support for meetings.
3. Documentation & Filing: Oversee office correspondence, maintain records, and ensure proper document tracking and formatting.
4. Office Management: Use Microsoft Office and web-based applications for correspondence, timekeeping, travel requests, and reporting.

Supervisory Relationships: Reports directly to the Office Chief or designee.

Physical Demands: Minimal physical demands are required for this role.

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Minimum Qualifications

1. Education: Two years of post-secondary education in Secretarial Science, Business Administration, or a related field.
2. Experience: Minimum of three years in administrative or secretarial work, with at least two years in a related environment, such as a U.S. Government Agency, NGO, or other donor or host-government institutions.
3. Language Skills: Proficiency in both English and Amharic. Applicants may submit proof of English proficiency (CEFR C1/C2, IELTS 6.5+, or TOEFL IBT 95+).
4. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Knowledge & Abilities: Familiarity with office procedures, U.S. Government file management, and correspondence standards.

Evaluation and Selection

Candidates will be evaluated on:

• Application Review (30 points): Relevant experience and skills.
• Technical Skills (30 points): Skills test assessing attention to detail, logic, and clarity.
• Interview Performance (40 points): Assessment of technical knowledge, teamwork, task prioritization, and understanding of diversity, equity, inclusion, and accessibility.

Reference checks are pass/fail.

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How to Apply

1. Complete the DS-174 form available on the U.S. Embassy website.
2. Submit a résumé or CV in English.
3. Provide a cover letter detailing relevant knowledge, skills, and abilities.
4. Include contact information for 3-5 references with direct knowledge of past performance.

Submit applications to: addisusaidjobs@usaid.gov
Email Subject Line: Solicitation 72066324R10021, Administrative Assistant

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Required Forms and Benefits

Selected candidates will complete additional forms prior to award, including Medical History, SF-85 Questionnaire, and Fingerprint Card. Benefits include life insurance, medical coverage, and leave allowances.

For further details, refer to acquisition.gov or contact Reid Ahl, Supervisory EXO, and Fekadu Tamirate, HR Specialist, via email at addisusaidjobs@usaid.gov.