📍 Duty Station: Addis Ababa
📅 Application Deadline: January 20, 2026
📄 Contract Duration: 1 year (with possibility of extension)
💰 Salary: Negotiable
👥 Required Number: 1 position each
♀ Female candidates are strongly encouraged to apply
Position 1: HR and Admin Officer
Job Summary
Under the direct supervision of the HR, Learning & Organizational Development (HRLOD) Manager, the HR and Admin Officer supports HR administration functions to ensure the attraction, development, and retention of talent in line with HFHE’s mission. The role ensures safer recruitment, accurate personnel records, compliance with labor laws, and effective administrative support while upholding HFHE safeguarding policies.
Key Responsibilities
Human Resources
- Support safer recruitment processes across HFHE programs
- Develop job descriptions, prepare vacancy announcements, shortlist candidates
- Maintain accurate staff records (contracts, promotions, salary adjustments, probation evaluations)
- Track contract expiry and renewal processes in compliance with labor law
- Manage onboarding and orientation within 15 days of hiring
- Facilitate mandatory HR training via the My Habitat platform
- Ensure staff enrollment in pension/provident fund and group insurance schemes
- Liaise with insurance providers and government pension offices
Administration
- Manage staff ID issuance and employee identification records
- Track and manage annual leave balances
- Handle incoming calls, visitors, and correspondence
- Support office logistics, calendar management, and payment follow-ups (internet & mobile services)
- Facilitate visa processing for guests in coordination with immigration offices
Safeguarding
- Support implementation of HFHE Global Safeguarding Policy
- Promote safeguarding awareness and respond to safeguarding risks
Minimum Requirements
Education:
- Bachelor’s Degree in Human Resource Management, Management, or Business Management
Experience:
- Minimum 3 years of relevant HR experience
Key Skills & Competencies
- Strong communication skills
- Knowledge of employment laws and HR regulations
- High attention to detail
- Proactive mindset
- Experience with Applicant Tracking Systems (ATS)
Position 2: Program Support Officer
Job Summary
The Program Support Officer provides high-level administrative, coordination, and operational support to the National Director. The role supports internal coordination, external stakeholder engagement, executive communication, and liaison with government institutions, donors, and HFHI regional and global offices.
Key Responsibilities
Executive & Office Support
- Manage daily workflow, scheduling, and planning for the National Director
- Coordinate leadership meetings, retreats, and internal engagements
- Maintain organized filing systems and strategic documentation
External Liaison & Stakeholder Coordination
- Act as focal point for engagement with African Union, government bodies, and partners
- Support high-level meetings, events, and briefings
- Draft meeting minutes, action trackers, and follow-up reports
Communication & Documentation
- Prepare official correspondence, concept notes, reports, briefs, and presentations
- Support internal information flow and alignment across departments
- Assist with speeches, newsletters, and partner communications
Governance, Reporting & Logistics
- Consolidate program updates and performance reports
- Coordinate travel, events, workshops, and field visits
Safeguarding
- Integrate safeguarding considerations into all activities
- Proactively mitigate safeguarding risks
Minimum Requirements
Education:
- Bachelor’s Degree in Public Administration, Communications, Political Science, Business Administration, International Relations, Development Studies, or related fields
Experience:
- Minimum 3 years of relevant experience in administration, program support, stakeholder coordination, or communications (preferably in NGOs or international organizations)
Key Skills & Competencies
- Excellent written and spoken English and Amharic
- Strong organizational and coordination skills
- Professional diplomacy and confidentiality
- Attention to detail and ability to manage multiple priorities
- Proactive, solution-oriented mindset
HFHE Core Values
- Humility – We are part of something bigger than ourselves
- Courage – We do what’s right, even when it is difficult
- Accountability – We take responsibility for Habitat’s mission
How to Apply
Interested and qualified applicants should submit:
- Application letter
- Updated CV
- Contact details of three work-related referees (including HR and immediate supervisor)
📧 Email: hfheapplication@habitatethiopia.org
📌 Subject Line: Position Title – Your Name
Only shortlisted candidates will be contacted. Incomplete applications will not be considered.