About Islamic Relief:
Islamic Relief is an international relief and development charity founded in 1984, working globally to respond to disasters and emergencies, and promote sustainable economic and social development. Islamic Relief Ethiopia (IRE) began operations in 2004 and is active in Somali, Afar, and Oromia Regional States, as well as Addis Ababa. We are committed to safeguarding and equal opportunity.
Post Title: Cashier
Duty Station: Somali Regional State, Jigjiga
Reports to: Finance Officer
Salary: As per the organization scale
Required: One
Duration: One year with possible extension based on budget availability and performance
Cashier
Job Purpose:
The primary responsibility of the Cashier is to handle finance matters related to the project area office.
Main Duties:
- Follow-up:
- Process purchase or service requisition forms.
- Authenticate and scrutinize Payment Request forms and supporting documents.
- Present payment requests for review and approval.
- Prepare Payment Vouchers and Cheques, ensuring sufficient cash balance.
- Control bank balances and maintain a cheque register.
- Ensure timely replenishment of petty cash.
- Ensure timely disbursement of cheques and collection of signed payment vouchers/receipts.
- Report outstanding documents.
- Settlement:
- Receive and process service requests for utility bills.
- Review completeness of requests, follow up and collect genuine receipts.
- Critically review telephone bills, reporting private calls.
- Allocate telephone expenses to respective budget holders.
- Notify significant deviations/variances.
- Stamp documents and attachments, compile and handover receipts for Journal Voucher preparation and proper coding.
- Payments:
- Maintain proper files for various cheques and petty cash payments.
- Verify purchase/service request forms for authorization, budget, and cost center.
- Check budget availability.
- Prepare bank payment Vouchers/PCPVs.
- Reconcile and count cash daily.
- Ensure correct budget/accounting titles and codes are used.
- Petty Cash:
- Maintain Petty Cash/Safe fund.
- Prepare petty cash/payment vouchers and effect payments.
- Follow up on clearance of suspense accounts.
- Ensure timely and monthly replenishment of petty cash.
- Prepare Petty Cash Reports and Advance Requests.
- Effect payments for project activities, trainings, and daily laborer payments.
- Collect cash/refunds from customers, bank statements, and advices.
- Collect & file receipts/invoices from suppliers, maintain files for petty cash payments.
- JV Documentation:
- Ensure advance clearance forms and supporting documents are authorized.
- Authenticate receipts upon collection and issue document clearance letters.
- Sort financial documents chronologically, attach bank advice/CPO receipts, and pertinent supporting documents.
- Stamp and complete document numbers.
- Present for checking, initial, and approval before posting to QB system.
- File & hand over documents in sequential order for recording/posting.
- Ensure documents are properly coded, checked, and approved before filing.
- Ensure monthly collection of bank statements and financial documents from Project Office, review completeness/acceptability, and file for review/approval.
- Ensure existence/renewal of contracts before effecting payments.
- File financial documents sequentially and daily.
- Reports:
- Preparation of reports: monthly and whenever requested, to Country Office and supervisor.
General Job Requirements:
Be honest, ethical, committed, pleasant, cooperative, reliable, responsible, dependable, composed, detail-oriented, sensitive to others’ needs, social oriented, and able to resolve customer complaints.
Personal Specification:
- Formal Education/Qualification and Work Experience:
- Bachelor’s degree or Diploma in Accounting.
- At least 2 or 3 years of experience respectively, preferably in an NGO environment.
- Skills and Competencies:
- Proven experience in cash management, preferably in development organizations.
- Ability to work with financial software. Knowledge of AX dynamics ERP system is an advantage.
- Excellent IT skills, MS Office applications.
- Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.
- Good written and spoken English and local language (Somali) is Mandatory.
- Good communication, public and interpersonal relations, sympathy with Islamic Relief’s aims and objectives. Commitment to humanitarian principles and action, and trustworthy.
Required Skill: Accounting.
Application Procedures:
Interested candidates are required to submit a complete Job application form (clearly stating the duty station you are applying for) with all required supporting documents (updated CV, copy of credentials and testimonials) through: eth.recruitment2@islamic-relief.org.et.
You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx.
Failure to follow these instructions will invalidate your application.
The closing date for the application is August 07, 2025.
Disclaimers:
- Islamic Relief does not charge a fee at any stage of the recruitment process.
- Islamic Relief will verify the authenticity and accuracy of all educational documents. Misrepresentation will lead to disqualification and potential legal action.
- We participate in the Inter Agency Misconduct Disclosure Scheme.
- Islamic Relief is committed to safeguarding and equal employment opportunity, encouraging female applicants and persons with disability to apply.