CST Ethiopia is seeking qualified and competent applicants for the following vacant position.
Position: Intern – Office Admin Support
Location: Addis Ababa, Ethiopia
Application Deadline: July 05, 2024, by the close of the day
Educational Qualification:
- Recent graduate from an accredited university in Business Administration, Secretarial Science, Office Management, or Marketing.
Key Responsibilities:
General Office Administration Support:
- Receive visitors and calls, handle inquiries, direct them to the appropriate persons, and update the visitors’ list tracker.
- Answer telephones, provide information to callers, take messages, or transfer calls to the appropriate individuals.
- Maintain scheduling and event calendars, and assist in booking meeting rooms and events.
- Support the admin assistant and operations team with travel bookings and payment preparations.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Ensure timely reception and transmission of project correspondence, circulation, and information sharing to staff.
- Handle incoming and outgoing correspondences, file or replay as required.
- Assist the operations team with receiving tender documents according to CST standard procedures.
- Perform photocopying, scanning, and other related activities.
- Perform other tasks as assigned by the supervisor.
Operations Admin Support:
- Prepare purchase requests for office operations support and ensure all supporting documents are completed.
- Collect price quotations, invoices, and cash receipt vouchers from suppliers and vendors, and submit them to finance for payment processing.
- Collaborate with the Government Liaison & Logistics Coordinator and Head of Operations to understand procurement needs and specifications.
- Coordinate goods receiving activities to verify the receipt of ordered items.
- Confirm the quality and quantity of received goods with relevant departments.
- Communicate with vendors to clarify specifications and resolve issues.
- Monitor and track the status of open orders with vendors.
- Ensure timely deliveries by addressing any delays or issues in collaboration with vendors.
- Ensure all procurement activities adhere to relevant regulations and organizational policies.
- Support other routine office tasks as assigned by the Head of Operations.
How to Apply:
Interested and qualified candidates can apply online using the following link: Apply Here.
Recruitment and selection procedures reflect CST Ethiopia’s commitment to child protection.